Call for Papers — Open Sessions

Preservation and Conservation Section joint with the Information Technology Section

  • 20 December 2017, 15:10
Theme: "Planning digital preservation: in for the long run"

[Deadline extended to: 28 February 2018]

There is a need to better understand the long-term commitment and resourcing digital preservation of library collections. The development of digital collections is often focused on the present need rather than long-term preservation. The availability of relatively affordable hardware and effective software for management and digitization of collections has encouraged the development of digital collections in order to attain two goals: to facilitate the transition of content out of print format and to take better care of born digital content. The body of experience in this process needs to be extended to cover the costs and methodologies for long-term preservation of the content which is of significance in a historical, research, and cultural heritage context.

There are numerous issues, including: where to start and who has primary responsibility for commitments to long-term preservation? How well are the born-digital heritage materials captured by national deposit legislation? What should be included in an optimal strategy? What are the experiences in defining digital preservation criteria? How do we plan around long-term collection preservation across the boundaries of re-organization, funding changes and technological obsolescence?

Planning for digital preservation requires an understanding of initial investments (in money and in-kind). How can small organizations undertake digital preservation workflows or build viable systems? What are the experiences and best practices in this regard? Is it possible to define guidelines and basic procedures for newcomers in digital preservation? Do existing open source technologies suffice for the goal?

In this open session – organized by the Preservation and Conservation Section and by the Information Technology Section –  we are soliciting papers that will showcase research and utilize real-world examples to address the complexities of digital preservation to share experiences and best practices regarding, but not limited to, the following topics:

  • Experiences with initial investments in digital preservation, cost calculations, and projections
  • Definition of critical aspects in digital preservation that should be considered during planning the process
  • Best practices in digital preservation policy and strategy development
  • Experiences with national regulations regarding digital deposit or copyright arrangements for digital preservation implementation
  • Methodologies for preservation through distributed collection sharing (e.g. LOCKSS, Europeana, national networks, and cloud solutions)
  • Best practices for selection of objects and their conservation before digitization, emerging standards for quality of digitization process, and key aspects of long-term preservation of digital objects
  • Best practices in national or regional digital preservation network development
  • Open source tools, techniques, and communities around digital preservation

Submission Guidelines

Proposal for the Open Session must be submitted by 2 February the extended deadline of 28 February 2018 and should clearly include:

  • Title of the proposed presentation,
  • Abstract of proposed paper, no more than 500 words, in English,
  • Curriculum vitae of the author(s),
  • Contact details and professional affiliation(s).

Selection of papers is based on the abstract, and presenters will be notified whether they have been successful by 15 March 2018.

The abstracts will be reviewed by Programme Committee members of Preservation and Conservation Section and Information Technology Section.

  1. The full paper is due by 1 June 2018 and must be an original submission not presented or published elsewhere.
  2. Both abstracts and full papers should be submitted as a MS Word file by e-mail. Fax or post should be used only as a last resort.
  3. Papers should be no more than 3000-6000 words, single spaced in Times New Roman 12 point.
  4. The author(s) should include their full contact details and brief biographical notes.
  5. Final papers should be written in any of IFLA’s official languages, although the abstract should be in English.
  6. The subject line of all submissions should be “IFLA_PCIT_“ followed by your last name. For example, “IFLA_PCIT_Last-name”.

Important dates:

  • 28 February 2018 – All proposals must be received;
  • 15 March 2018 – Successful candidates will be notified;
  • 1 June 2018 – Full paper and author permission form due.

Please email your abstract to: 

Ngozi Ukachi
Email:; and

Alenka Kavcic Colic

Presentation at the Conference

A maximum of 15 minutes will be allowed for the presentation of each paper during the joint session; the full written paper is not to be read. It is strongly recommended that the presentation is supported by a visual element such as a short video clip or PowerPoint, Prezi, or other presentation software.

Please note

At least one of the paper’s authors must be present to deliver a summary of the paper during the program in Malaysia. Abstracts should only be submitted with the understanding that the expenses of attending the conference will be the responsibility of the author(s)/presenter(s) of accepted papers.

All papers that are presented at the WLIC 2018 will be made available online via the IFLA Library under the Creative Commons Attribution 4.0 license.

Authors of accepted papers must complete the IFLA Authors’ Permission Form.

All expenses, including registration for the conference, travel, accommodation etc., are the responsibility of the authors/presenters. No financial support can be provided by IFLA, but a special invitation letter can be issued to authors.

Congress Participation Grants

List of opportunities for support is available on our Conference Participation Grants webpage.