Call for Papers — Open Sessions

Strategic Programme on Preservation and Conservation (PAC)

  • 15 January 2018, 15:52
Theme: "Fragile! Careful Handling Required: Manuscript housing, conservation and metadata documentation for access"

The IFLA Strategic Programme on Preservation and Conservation (PAC) invites interested professionals to submit proposals for the open session to be held in Kuala Lumpur, Malaysia, 24-30 August 2018.

In 2017 a workshop organised by IFLA on the subject of developing metadata standards for palm leaf manuscripts highlighted the importance of taking a more holistic approach to these rare, and often fragile works. You can read the report of this event on the IFLA website.

This programme will build upon that workshop by delving into these issues, notably preservation and storage as well as metadata for documentation and access. We welcome papers that offer both practical and theoretical insights into these questions, both as concerns manuscripts generally, and palm leaf manuscripts in particular.

The two hour programme will consist of one hour on learning more about descriptive metadata for all types of manuscripts and a second on provide best practices in storage and conservation of artefacts both for digital capture and safe storage after digital capture or until such time as digital capture can be accomplished

We seek pragmatic use-cases and examples to enable a discussion on best practice and exchange on this topic.

Proposals for papers should be no more than one page in length. If selected, speakers should submit a full paper of 5-10 pages, and will have 15-20 minutes to present their results including 10 minutes for a question and answer period during the conference session. A total of 5 papers will be selected.


Proposals should be sent by 6 March 2018 to:

Tanja Clausen

Proposals should include the following information:

  • Name, title, and institution of speaker(s)
  • Title of proposed presentation
  • Address and email address of speaker(s)
  • Brief biographical statement about each speaker including information about the qualifications of the speaker to address the proposed topic
  • One or two paragraph discussion of the main points of the paper including an outline of the takeaways a conference attendee will obtain by having the topic presented at the conference
  • Language of presentation (please not the session will have no simultaneous interpretation)
  • Contact information for response to the proposal

Important dates

All proposals must be received by 6 March 2018.

The contact person for each proposal will be informed by 18 April 2018 whether their proposal has been accepted or not.

The authors will be required to submit the full paper for inclusion in the programme by 22 May 2018. It must be written in one the official languages of IFLA.

Please note

Authors are required to permit non-exclusive publication of papers chosen for this session on the IFLA website and digital library. All papers that are presented at WLIC 2018 will be made available online via the IFLA Library under the Creative Commons Attribution 4.0 license.

Authors of accepted papers must complete the IFLA Authors’ Permission Form.

At least one of the paper’s authors must be present to deliver a summary of the paper during the program in Kuala Lumpur, Malaysia. Papers that are accepted but not presented in person at the conference will not be made available on the official conference website nor will they be considered for nomination as a best paper of the conference.

Abstracts should only be submitted with the understanding that the expenses of attending the conference will be the responsibility of the author(s)/presenter(s) of accepted papers.

All expenses, including registration for the conference, travel, accommodation etc., are the responsibility of the authors/presenters. No financial support can be provided by IFLA, but a special invitation letter can be issued to authors.

Congress Participation Grants

List of opportunities for support is available on our Conference Participation Grants webpage.