Call for Papers — Open Sessions

Subject Analysis and Access Section

  • 14 December 2017, 17:50
Theme: "Transforming Libraries via Automatic Indexing: The Impact on Metadata Creation, Discovery, and Staffing Decisions"

The Subject Analysis and Access Section will be hosting a 2-hour open session during the 2018 conference in Kuala Lumpur, Malaysia. We are seeking papers that highlight innovative and effective ways of using automated processes for indexing, including the use of knowledge organization systems in automatic indexing, and the implications of automatic indexing.


Topics may include (but are not limited to):

  • New opportunities to transform library indexing via automated/machine processes
  • Use of automatic indexing in metadata creation
  • Impact of automatic indexing on discovery
  • Lessons learned from automatic indexing projects
  • Use of knowledge organization systems (controlled vocabularies, taxonomies, classification systems) in automated indexing processes
  • Impact of automatic indexing on staffing considerations
  • Decision points for when to implement automatic indexing or more intensive subject analysis
  • Societal and ethical issues of automatic indexing

Language of the session

The language of the session is English. However, presenters may also give their talk in any of the IFLA working languages.  Simultaneous translation has been requested, but is not guaranteed; therefore, presenters are encouraged to provide the presentation slides in English to facilitate the understanding of ideas presented.

Submissions and Important Dates

20 February 2018 – Deadline for submitting a detailed abstract and full author information.

The proposal should include:

  • Title of proposed presentation
  • Presenter(s) name, position and affiliation, email address, and biographical note (50 words)
  • An indication of the sub-theme the abstract addresses
  • An abstract in English (500 words)

30 March 2018 – The committee will evaluate the submitted abstracts against criteria which include: innovative content, topical relevance, clarity of exposition, originality, and overall quality. Presenters will be notified whether their proposals are accepted by 15 March, 2018.

18 May 2018 — Full texts of papers and brief biographical statements of the presenter(s) are due. Both abstracts and full papers should be submitted as a MS Word file by e-mail.

  • Papers should not be more than 4,000 words.
  • Papers must be original submissions not presented or published elsewhere – (IFLA rule).
  • Papers and abstracts should be in English.
  • Papers should include:
      • Title of the presentation
      • Names of presenter(s)
      • Positions, affiliation, and emails of presenter(s)
      • An abstract
      • Purpose, subtheme of the session, relevant literature, design or methodology, findings, and implications.
  • Submit completed IFLA’s Authors’ Permission Form
  • The length of the presentations should be approximately 15 minutes with 5 minutes for questions/discussion.


All proposals, final papers, and questions should be sent to be sent via e-mail in a MS Word attachment to:

Athena Salaba
Chair, Program Committee
Associate Professor, School of Information
Kent State University, Kent, Ohio, USA

All proposals must be received by 20 February 2018.

The receipt of all submissions will be acknowledged.

Please note

At least one of the paper’s authors must be present to deliver a summary of the paper during the program in Malaysia. Abstracts should only be submitted with the understanding that the expenses of attending the conference will be the responsibility of the author(s)/presenter(s) of accepted papers.

All papers that are presented at the WLIC 2018 will be made available online via the IFLA Library under the Creative Commons Attribution 4.0 license.

Authors of accepted papers must complete the IFLA Authors’ Permission Form.

All expenses, including registration for the conference, travel, accommodation etc., are the responsibility of the authors/presenters. No financial support can be provided by IFLA, but a special invitation letter can be issued to authors.

Congress Participation Grants

List of opportunities for support is available on our Conference Participation Grants webpage.